Thank you very much if we have discussed and agreed that you are to be a Speaker at one of our events. Here is what you need to know:
Unless special arrangements have been agreed, your speaking slot would be for 20 minutes of presentation + 5 minutes of Q&A. The Q&A is very important to help ensure the event is as engaging and participative as possible; so please only prepare for 20 minutes of presentation and do your utmost to stick to the time frame allocated so we do not over-run.
Please let us know straight away if there are any times of day that you will not be able to present so we can create the programme and the running order of the speakers accordingly.
The items we will need from you ASAP
It is important that we have the following items from you ASAP. They are listed in priority order:
The relevant items above will be incorporated into the web page we will produce for the event. Here's a good example of the outcome we're after:
We will produce a PowerPoint slide that will have details of your name, job title and organisation on it. Beyond that, you are welcome to also produce PowerPoint slides for your presentation. Please note that the format for your slides needs to be PowerPoint, not a PDF or anything else, and please use Standard Size i.e. with an Aspect Ratio of 4:3. Let us know if that is going to be a problem for you ASAP. You are very welcome to incorporate animation into your slides if you wish. However, please do not incorporate audio or video unless that has been arranged and agreed with us (in case the venue we are using for the event is unable to reproduce audio or video). Also, please do not assume there will be a strong internet connection at the venue. Let us know if you need one as part of your presentation. We will provide a clicker to use at the event.
Please email your slides to firstname.lastname@example.org at the very least 2 days before the event, so we can combine them into the main slide deck. If that time frame is going to be a problem for you, please let us know ASAP.
Payment to attend the event
The Transparency Task Force desperately (very desperately) needs to raise funds to operate effectively and sustainably, so please pay the normal attendance price for the event if you can.
However, if that is genuinely beyond your budget please pay however much you can afford up to the standard ticket price; there is no minimum for speakers so you can be the judge of that.
Of course we will be delighted to deal with any queries that you may have, so ask away....and thanks again for wanting to participate at one of our events.